Frequently used media: Logos, announcements, backgrounds and other types of files that get used in more than one presentation should be placed in folders by use. For example, create a My Shout\Announcements folder for announcement documents and graphics you're likely to reuse. If you create or acquire background graphics, create a My Shout\BGs folder to serve as their home. Keeping these frequently used files in their own folders rather than copying them to each presentation's folder saves space on your hard drive and ensures that if you change the file, you won't accidentally use an older version of it stored in some other folder.
Shout Media: MediaShout ships with collections of backgrounds, videos and sounds that you're free to use in any presentation. You'll find them in My Shout\Shout Media. Some tips for using them efficiently:
– Keep these files in their original folders: That way you'll always know where to find them, and don't wind up with multiple copies scattered among your presentation folders.
– Don't edit or rename the files: Since they're included with every copy of MediaShout, you can move a presentation from one computer to another without having to copy any files used by the presentation if they're found in the Shout Media folder. (But if you edit or rename such a file, all bets are off.)
– Don't add your own files: If you use a backup program, you can exclude the Shout Media folder from the backup, since the files are already “backed up” on the MediaShout installation CD. And if you ever have to reinstall MediaShout, you won't need to transfer any of the files. (But if you put your own files in these folders, you're on your own.)
Please note that the above schemes and tips are merely suggestions that we've found to make the most sense for most users. You're free to organize your media files however you like – MediaShout will work just fine whatever method you choose.