1 Make a media file packing list: Open the presentation's Script, then choose File > Script Properties to open the Script Properties dialog. On the Media tab, check All types to call up a list of all media files used by cues in the Script. Click the Folder column's header to sort the list by the folders the files reside in. Then click Print to print the list (or Clipboard to copy the list to the Windows clipboard, then paste it into a document so you can read it from there).
2 Make a song packing list: If the Script has no Lyric cues, skip this step. Otherwise, click the Songs tab and print or copy this list too.
Tip: While you're in the Script Properties dialog, click the Summary tab and look at the Total Size figure displayed here: If you're packing the Script file and all its media files, you'll need this much space to pack them in.
3 Pack the files: Close the Script Properties dialog and exit MediaShout. Open two instances of Windows Explorer or My Computer – one on the left side of your screen, one on the right. In the right window, create or select a folder for the packed presentation. Now copy or move files in the left window to this folder:
a Scripts and Boxes: Of course the first file you'll want is the Script file itself. If you have a Box or other Scripts associated with the presentation, grab them too.
b Shout Media files: Look in the media file packing list for any files in the My Shout\Shout Media folder's folders. If there are, you can probably leave them alone: If no files here have been renamed, modified or added, and you're sure of the same untouched condition on the destination computer, there's no need to pack them. If the contents of these folders have been altered (or you're not sure), you'll want to copy them to the destination folder. In either case, check off these files in the list.
c Other media files: Look at the first file in the media file packing list, go to its folder and select it. Look on the list for any other files in this folder and select them too. (Use Ctrl+Click to select individual files; Shift+Click to select a range of files, or Ctrl+A to select all the files.) Copy or move them to the destination folder and check them off the list. Repeat for each file in the list till all are checked off.
4 Pack the songs: If there are no Lyric cues in the Script, skip this step. If there are, you'll probably want to pack their songs. You can do this by exporting them to a ShoutSong file that can be imported in ShoutSinger on the destination computer. When prompted to save the file, be sure you save it into the destination folder. (Exporting songs is simple. For instructions, see Export Songs.)
When you've finished packing, copy the folder to a disk that can be loaded onto the destination computer. Now for a few notes:
– Bible cues: There's no way to “pack” passages assigned to Bible cues. If you're not sure whether the destination computer has the same version installed, you may want to create Bible screens as Text or Graphic cues and pack their documents or graphic files.
– Fonts: Lyric and Bible cues contain text objects, as do Text cue documents and some image files. If fonts used by these objects aren't installed on the destination computer, other fonts will be used instead. You may want to copy font files and install them on the destination computer, but beware of copyrights that restrict or prohibit the copying of a font file.
– Panic buttons: If you're counting on using graphics assigned to panic buttons, remember to pack these files too.
Tip: When distributing a presentation via on a disk, write the presentation's resolution on the disk's label. This will tell the recipient which resolution to use for the display screen to ensure that things look the way you intended.