Preparing for Easter 2025: A Weekly Church Media Team Guide

Are you preparing for Easter? Easter Sunday is one of the most important days on the church calendar, and preparing for it requires careful planning. From ensuring your church media systems run smoothly to creating a welcoming environment for visitors, every detail matters. To help you stay organized, we’ve created a week-by-week checklist to help as you’re preparing for Easter Sunday, April 20, 2025. Use this guide to ensure everything is ready for a powerful and distraction-free Easter service!

Preparing for Easter – Week-by-Week Checklist

4+ Weeks Before Easter

☐ Update your computer’s operating system and adjust auto-update settings to prevent disruptions during services. ☐ Verify that your church presentation software is up to date. If you’re using an older version, consider upgrading to MediaShout 7. ☐ Evaluate the performance of your church media computer—consider upgrading to a new MediaShout PC if it’s over 5-7 years old. ☐ Inspect all projection and display equipment, ensuring bulbs, lenses, and connections are in good shape. ☐ Declutter and organize the tech booth—remove unnecessary papers and outdated equipment. ☐ Check and clean all video cables, projectors, stage display monitors, and connections. ☐ Clean and dust workstations, cameras, and microphones to maintain a professional look.

3 Weeks Before Easter

☐ Begin gathering fresh worship media, backgrounds, and graphics for Easter services. If you don’t already have it, subscribe to the Shift Worship Media Plan for thousands of choices. ☐ Experiment with new slide designs to enhance the worship experience. ☐ Train media volunteers—ensure they are familiar with the presentation software and media setup. ☐ Schedule a tech support consultation if you have ongoing technical issues. MediaShout Plus members can schedule a support call and also have the assurance of emergency tech support available even on Easter Sunday!

2 Weeks Before Easter

☐ Finalize Easter service plans, including sermon slides, song lyrics, and media transitions. ☐ Ensure your website is up to date with Easter service times, locations, and any special events. ☐ Make plans for an overflow space if needed. Test the projection and sound setup for any additional rooms. ☐ Confirm volunteers’ schedules, ensuring enough people are available for all media and tech roles. ☐ Prepare and schedule social media posts and announcements to invite the community to Easter services.

1 Week Before Easter

☐ Run a full test of all media, lighting, and sound equipment. ☐ Ensure all cables, microphones, and batteries are working properly. ☐ Send out a final reminder to volunteers with details on when and where they are needed. ☐ Conduct a walkthrough of the service order with the tech team. ☐ Conduct a full media and tech rehearsal with the worship team and pastors. ☐ Show appreciation to your team with a small thank-you gift, breakfast, or coffee before the service.

Easter Sunday

☐ Arrive early for a final run-through of media, sound, and lighting. ☐ Have backup plans for any potential tech failures. ☐ Greet visitors with warmth and a smile, making them feel welcome and included. ☐ Celebrate the resurrection of Jesus and enjoy the fruits of your preparation! Download this checklist as a printable PDF!