For many churches, the media booth is the heartbeat of Sunday mornings. It’s where lights, lyrics, sound, and visuals all come together to create an atmosphere of worship. But your church media team is more than just buttons and screens—it’s a group of people who serve faithfully and quietly to help the church experience God’s presence.
The truth is, when church media teams feel isolated in “the booth,” burnout and disconnection can creep in. But when leaders intentionally invest in relationships, communication, and training, the booth becomes more than a workplace—it becomes a community. Here are some practical ways to build a thriving church media team that goes beyond Sunday morning.
1. Create Open Channels for Communication
Communication is one of the biggest challenges for media ministries. Last-minute changes to slides, worship sets, or sermon notes can cause unnecessary stress if they aren’t communicated clearly.
-
Use Planning Center Online (PCO): With PCO, you can schedule volunteers, share service orders, and send updates instantly. Having everything in one place helps your team stay on the same page before Sunday ever arrives.
-
Start a Free Slack Account: Slack (or a similar messaging app) makes it easy to share quick notes, files, or reminders with your team throughout the week. Unlike email, Slack feels more conversational and keeps everyone looped in. You can use it for random fun threads and community announcements as well, such as celebrating team member birthdays.
💡 Tip: Create specific Slack channels for “lyrics,” “announcements,” or “tech support” so important details don’t get lost in the chatter.
2. Make Team Nights Part of the Culture
Your media team may not be on stage, but they are every bit as much a part of the worship ministry as singers and musicians. Hosting regular team nights is a powerful way to build unity.
-
Invite your media and tech volunteers to join with the worship team for a night of food, encouragement, and prayer.
-
Share vision together, celebrate wins, and create space for relationships to grow.
-
Offer short breakout sessions where media and worship leaders can swap insights—for example, musicians sharing what helps them feel supported by lyrics on-screen, and media volunteers explaining what helps them avoid last-minute stress.
When media volunteers feel connected to the broader worship community, they’re reminded that their role isn’t just technical—it’s spiritual.
3. Provide Tools and Training That Empower
Your team will thrive when they feel equipped, not overwhelmed. This means choosing tools that simplify the work and providing training so volunteers can serve with confidence.
-
Church presentation software like MediaShout makes creating slides and presentations simple, even for beginners. Its built-in features—such as powerful text editing and easy background adjustments—reduce the need for extra design software.
-
Consider investing in a MediaShout Plus Membership, which includes scheduled training calls, on-demand videos, and live phone support. This ensures your volunteers always have help when they need it.
Equipped volunteers are confident volunteers, and confidence leads to joy in serving.
4. Recognize and Celebrate the Team
One of the easiest ways to build a healthy team culture is to celebrate people. A handwritten thank-you note, a quick prayer before service, or even recognizing birthdays and anniversaries shows your volunteers that they are valued.
Consider making a habit of highlighting media volunteers in team meetings or from the platform. Most of their work goes unnoticed until something goes wrong—but a little recognition goes a long way toward reminding them that their service matters.
Conclusion: Building Community Beyond the Booth
Your media booth may be the control center on Sundays, but your church media team is far more than operators of technology. They are worship leaders in their own right—helping guide the congregation into God’s presence through clarity, beauty, and distraction-free presentation.
By creating strong communication channels, hosting team nights, equipping volunteers with the right church presentation software, and celebrating their service, you’ll cultivate a team that thrives not only on Sunday mornings but throughout the week.
✅ Looking for a presentation tool built for church media teams? Try MediaShout free for 14 days here.
